National Anglican Church Women’s Conference
“To Do List”
Revised October 2015
 
The logistical planning for a National ACW conference shall be the joint responsibility of the host Diocesan ACW and the National President (in consultation with the Executive).
 
Joint Responsibilities:

1. Dates of conference (usually set at previous conference)
2. Setting the theme
3. Agreeing on Speaker(s)
4. Conference Agenda
5. Preparation of list of Diocesan contacts

 
National Responsibilities:

1. Sending “Seed Money” of $2500.00 to Host Committee when requested. (Used for deposit on booking conference centre, accommodations, incidentals, etc. if needed)
2. National Treasurer will receive all monies for conference (registration fees, etc.) except the “Friday or Saturday Outing” fee and pay all invoices as needed and required. 
3. Planning of the Thursday Evening “Gathering Time”
4. Setting the Business Schedule and Agenda
5. Invited Guests
6. Election of Officers
7. Trust Fund & May Titley Applications
8. Interpretation and Application of Constitution
9. Registration fee (set at National Conference)
10. Letter of acknowledgement & welcome to conference participants. ( President)

 
Host Responsibilities:

1. Establishing a Conference Planning Committee; ( a year or more in advance)
2. Booking the location of conference ( may need  to do a year or two in advance)
3. Booking accommodations; ( may be different from the conference centre)
4. Food (meals and snacks)
5. Conference Chaplain (usually the chaplain to the host ACW)
6. Local Guests (Bishop, etc.)
7. Suggestions for speaker(s)
8. Music coordinator ( music is usually planned with Chaplain to coordinate with the theme and scripture readings for the conference)
9. Registration information and distribution (sent in late Spring)
10. Letter of Welcome and information to conference participants ( sent in late Summer)
11. “Friday or Saturday Outing” if to be included in agenda
12. Transportation  to and from airports, etc. (when required)
13. Audio visual requirements
14. Printing of material for conference
15. Preparations of full report to include financial and logistical information to the Executive no more than 1 month after the conference.

 
Conference Participants Responsibilities

1. Sending completed Registration Forms to Host Committee as early as possible
2. Sending all conference fees except the “Friday or Saturday Outing” fee to National Treasurer
3. Travel Arrangements -
4. Paying total cost of any insurance cost on travelling to the Conference